Much has been written and talked about on the subject of workplace productivity - how to get the most output from the least amount of input. In difficult economic times it is even more important to find ways to maximise the positive impact on the business of employees' efforts. As you look for opportunities to do this, consider what both the employee and the company can do differently to create a workplace that is conducive to productivity gains.

While most everyone will agree that technology and "smart" wireless devices have helped us do more with less, they can be huge distractions and time wasters. Consider doing the following:

• Unless every e-mail you could receive is time-sensitive and critical to your business, turn off automatic e-mail notification. Instead, set aside blocks of time to process e-mail. This is far more efficient. The same goes for SMS and IM.
  
• There's no question the Internet can be a hugely useful and efficient way to search for information. Once you're in search mode, though, resist the urge to go "surfing." It is easy to get distracted - we've all done it.
  
• Unless you need your mobile phone for work, turn it off (or at least put it on "silent") when you're at work. Check it during lunch and breaks, but don't let it be a constant interrupter.
  
• Instead of spending time e-mailing back and forth with someone to discuss a topic or to set up a meeting time and place, pick up the phone. Many issues can be solved more quickly when you're on a phone call.
  
• It's a myth that multi-tasking is efficient. Many studies have proven otherwise. Your own experience will bear this out. As best you can, avoid interruptions; focus on one thing at a time; do like activities such as phoning and e-mailing in a block of time; and work on something until it's complete. You'll be surprised how much more you can accomplish in a day.

In addition to things the individual can do to eliminate time-wasters and be more productive, the company itself has a part to play.

• Review processes and systems to eliminate barriers that get in the way of employees doing their best work.
  
• Create an environment, a culture, which encourages innovation and continuous improvement.
  
• Pay close attention to those factors which drive employee engagement: regular acknowledgement, interesting work, opportunities for learning and growth, involvement in decision-making, fair pay, and a sense of purpose.
  
• Make sure the tools employees have to work with (technology, machinery, workstations, training) are up-to-date, well-maintained and appropriate for the work that needs doing.
  
• Eliminate unnecessary meetings and run better the ones you do have to have.

As you're seeking ways to do more with less, engage your team in conversation about how to increase productivity without increasing stress levels. They'll appreciate being asked for their opinion, and they're sure to have some great ideas to share that will benefit the company and the people in it.

We at Rag Trade Recruitment are often asked, "how we get the most out of our people especially the young ones". Perhaps the above tips can someway answer the often asked questions.

Submitted by Managing Director, Gaye Harford in collaboration with Lorraine Warshaw